Investment advisers applying for initial registration
pursuant to Section 1-406 of the Securities Act:
- shall file with the IARD:
- a completed Form ADV (Parts 1 and 2),
and
- the filing fee specified in Section
1-612 of the Securities Act;
- shall file with the Department:
- audited financial statements as required
by 660:11-7-44 unless exempt therefrom;
- a copy of the investment advisory
contract* to be executed by Oklahoma
clients; and
- any additional documentation,
supplemental forms and information as the
Administrator may deem necessary; and
- if a natural person, must have passed the
applicable examinations specified in 660:11-7-13.
FORM ADV PART 2
As amended, Form ADV Part 2 consists of two sub-parts:
Part 2A (the “Brochure”) and Part 2B (the Brochure
Supplement). [Note: The previously used section was
officially designated as Part II.] The amended rules and
forms became effective October 12, 2010.
Within 60 days of filing such amendments, the adviser
must deliver to its existing clients a brochure and brochure
supplement that meets the requirements of the amended Form
ADV [see FORM ADV PART 2B below re brochure supplements].
FORM ADV PART 2A
Part 2A, the Brochure, contains information about the
adviser, including, among other things, its business, fees,
types of clients, strategies, risks, conflicts of interest
with its clients and a disciplinary history of the adviser
and its officers, directors, employees and affiliates and
must include or be accompanied by a “summary of material
changes”.
Part 2A of Form ADV consists of a series of items that
contain disclosure requirements for your firm’s brochure and
any required supplements. The items require narrative
responses and you must respond to each item. You must
include the heading for each item provided by Part 2A
immediately preceding your response to that item and provide
responses in the same order as the items appear in Part 2A.
If an item does not apply to your business, you must
indicate that the item is not applicable.
Take particular note of Item 19, which lists the
additional requirements for state registered advisers.
The summary of material changes is Item 2 on Part 2A of
the ADV and states that if you are amending the Brochure for
your annual update and it contains material changes from
your last annual update, identify and discuss those changes
on the cover page of the Brochure or on the page immediately
following the cover page, or as a separate document
accompanying the Brochure. You must state clearly that you
are discussing only material changes since the last annual
update of your Brochure, and you must provide the date of
the last annual update of your Brochure.
The items in Part 2A of Form ADV are designed to promote
effective communication between you and your clients. The
Brochure and Brochure Supplements should be written in plain
English, taking into consideration your clients’ level of
financial sophistication.
Form ADV Instructions for Part 2
The SEC Office of Investor Education and Advocacy offers
A Plain English Handbook. The handbook can be found at:
www.sec.gov/pdf/handbook.pdf.
FORM ADV PART 2B
Part 2B, the Brochure Supplement, contains biographical
information about the adviser’s supervised persons who
manage client portfolios. Among other things, the Brochure
Supplement will contain information about the education
background, business experience, and disciplinary history,
if any, of the supervised persons who provide advisory
services to the client.
At the time of your application for registration in
Oklahoma, you should submit a copy of the brochure
supplement for each supervised person doing business in that
state. Advisers who are currently registered should submit
such supplements as soon as possible although the deadline
is 60 days after the filing of the brochure. For good cause
shown the Administrator may grant an extension of time but
in no event will the extension exceed the deadline imposed
by the SEC on federally-registered advisers with the same
fiscal year. Currently, the SEC has granted a four-month
extension.
As with the Brochure, an investment adviser will be
required to amend a Brochure Supplement promptly if it
becomes materially inaccurate, but will not be required to
update the Brochure Supplement on an annual basis.
ADVISORY CONTRACTS
Any references to the Investment Advisers Act of 1940 as
your governing authority or the SEC as your regulator should
be removed from the contract. All agreements/contracts need
to state in the applicable section that the agreement with
Oklahoma clients will be governed by the laws of the State
of Oklahoma or the agreements must remain silent on
jurisdiction and/or venue.
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